Student Withdrawal Procedures
If you are needing to withdraw from Georgia Southern University for the current term or a future term, please review the information below to determine what type of withdrawal you will need to process with the Office of the Registrar. Be sure to read over the material carefully.
Important Information – Officially Withdrawing from the University:
Officially withdrawing from the University means a student withdraws from all of their courses. Students who officially withdraw prior to the first day of classes for the semester will receive a credit for 100% refund of tuition-fee paid. Students officially withdrawing on or after the official first day of classes will owe a prorated tuition-fee amount. Any charges or refund amounts will display in WINGS approximately two to four weeks after classes begin. Please note, student withdrawals as they relate to residence halls and food service charges are contained in agreements and/or contracts. Questions may be directed to the Bursar’s office at firstname.lastname@example.org The withdrawal information below also has details about the Limited Withdrawal Policy that was implemented in the Fall of 2009.
If you are looking to withdrawal from all of your class please review the types of withdrawals below to determine which withdrawal would be the best for you:
Voluntary Cancellation/Withdrawal If a student wishes to discontinue enrollment prior to the first day of classes, the request will be processed as a Voluntary Cancellation. Once classes begin, the request will be processed as a Voluntary Withdrawal from the specific semester(s) requested.
Medical Withdrawal This request will be approved by the Counseling Center. Medical Withdrawals will require documentation of significant physical or psychological impairments beyond the student’s control that interfered with the student’s ability to successfully meet academic requirements.
Military Withdrawal A student who is called to active duty to serve in the military while attending courses at Georgia Southern is eligible to receive a Military Withdrawal. Students receiving this type of withdrawal are withdrawn as of the cut order date of the provided military orders. A 100% refund is issued. The student will receive “WM” grades for all courses that the student is enrolled in during the semester and will not affect the student’s GPA. Military withdrawals are exempt from the Policy Limiting Individual Course Withdrawals.
Hardship Withdrawal In the event a student faces circumstances of extreme duress beyond their control, the student may request a hardship withdrawal from the university. This request will be approved by the Dean of Students Office and will require documentation to substantiate the request.
Retroactive Withdrawal This request will be approved by the Provost Office and is only available if the student is trying to withdraw from a previous term. The Provost Office may require documentation to substantiate the request.
To process any of these types of withdrawals, please complete this form.
Partial Withdrawal A partial withdrawal occurs when a student has withdrawn from an individual course or multiple courses without completing a total withdrawal from the university. Students who complete a partial withdrawal after the term drop/add period has ended will not receive a refund or tuition/fee adjustment(s) to his or her account. Students are encouraged to reference the Limited Withdrawal Policy. Questions may be directed to the Bursar’s Office at email@example.com.
Partial Hardship Withdrawal In the event a student faces circumstances of extreme duress beyond their control, the student may request a Partial Hardship Withdrawal from the university. This request will be approved by the Dean of Students Office and will require documentation to substantiate the request.
To submit a partial hardship withdrawal request follow this link.
Limited Withdrawal Policy
Undergraduates may withdraw from a maximum of six (6) courses for their entire enrollment at the University. Students who have reached their maximum number of withdrawals may elect to receive a “withdrawal-failing” (WF) grade in the course, which is calculated as an “F” for GPA purposes. A student who attempts to withdraw from a course beyond the limit without special permission from the dean of his or her college will continue to be enrolled in the course and will receive a grade at the end of the semester.
Only withdrawals incurred at Georgia Southern count toward the maximum number of withdrawals. Withdrawals incurred prior to the implementation date (Fall 2018) will not count toward students’ number of allowed withdrawals. Transfer students, irrespective of their classification upon enrolling at Georgia Southern, are also limited to six withdrawals at Georgia Southern.
Automatic exceptions are as follows:
- Withdrawals are automatically exempt from the maximum number of withdrawals when students withdraw from all classes for hardship, military or personal reasons that are documented and approved.
- Linked lecture-lab courses will count as a single course withdrawal.
- Zero credit hour courses/labs are exempt from the maximum number of withdrawals.
Petitions for exception based on other circumstances are heard in the following manner:
- Once the withdrawal limit is reached, students will only be allowed to withdraw from an individual course or courses for extenuating circumstances beyond their control. To withdraw without penalty in these cases, students must appeal in writing to the dean (or the dean’s designee) of their academic college (not, necessarily, the college in which the course is taught). Appeals for individual withdrawals are not heard unless the student has already reached the maximum number allowed.
Last updated: 2/9/2022