AV Request Form

Please fill out the form completely.

Title of Event/Service (required)

Name of Person Making Request (required)

Your Phone Number (required)

Your Email Address (required)

Name of campus department, off-campus business, or organization you represent (if any):

Is this a GS-Affiliated College, Department, or Organization?   NoYes  
Is this a non-profit organization?   NoYes  
Non-profit documentation will be required.

Date  of  Event/Service (required)

JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember   12345678910111213141516171819202122232425262728293031   20222023202420252026

Start Time of Event/Service  (required)
AMPM

End Time  of Event/Service (required)

AMPM

Earliest time AV can set-up  equipment (required)

  AMPM

Time equipment must be removed from  space (required)

  AMPM

Event Location (required)

Expected Number of Attendees (required):  

If you have a tentative/expected diagram for your event, please upload it here (.jpg, .png only).

Type of Audio/Visual Support (required, check all that apply)

Music PlaybackSpeech/Conference/PanelOutdoor MovieEvent LightingDance FloorLive-Streaming Services

"Sound Cart" set up (size/type of speakers used) will be determined by AV Coordinator based on location and expected attendance of event.

Specific Sound Needs (required, check all that apply)

Corded MicrophoneCordless MicrophoneSound Cart (Speakers and mixer for music playback)None

Will a DJ be present at this event? YesNo
Please note and inform DJ if your event is in the Williams Center Multipurpose Room, the only audio inputs available in that space are AUX(1/8") or HDMI(from a laptop)

Specific Video Needs (required)

Will you be providing your own laptop for presentation?YesNo

If yes, what type of video connection will you be using?HDMIVGAThunderbolt (USB-C connection not available)

ALL SLIDESHOWS/PRESENTATIONS SHOULD BE BACKED UP ON A THUMBDRIVE OR ON GOOGLE DRIVE IN CASE OF CONNECTIVITY ISSUES.

Specific Lighting Needs (required, check all that apply)

NoneAccent LightsSpotlights (BALLROOM/THEATER ONLY)Spotlights (MPR)

Accent light color(s)

Will you need an AV Assistant to be present for the duration of your event?YesNo

EVENTS AT HANNER

Sound System (check one)

House SoundSUFES Line Array

Note: SUFES AV does not have access to or control over the house sound system in Hanner

Will you need additional/special overhead lighting? (check all that apply)

Colored Accent Lights (not placed on stage)Stage WashSpotlights

Requested Date for AV setup/walkthrough meeting (required, must be at least 2 weeks prior to event)

Detailed Event Description (required)

DAY OF EVENT/SERVICE INFORMATION

On-Site Contact Name (required)

On-Site Person Phone Number (required)

Δ