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Fees

Facility Use Fees

Rental Fees (Up to 4 Hours / Over 4 Hours)

Room / Space	Registered Student Organization	University Related – For Profit	Non-Profit*	Non-University Group*
Ballroom	No Charge	$560	$560	$800
Ballroom Section A	No Charge	$192.50	$192.50	$275
Ballroom Section B	No Charge	$192.50	$192.50	$275
Ballroom Section C	No Charge	$192.50	$192.50	$275
Large Smart Meeting Rooms (2041, 2047, 2048, 2080, 2084)	No Charge	$105/$210	$105/$210	$150/$300
Rotunda and Williams Center Plaza (per table space)	No Charge	$105	$105	$150
Rotunda Stage	No Charge	$105	$105	$150
Small Smart Meeting Rooms (2042, 2044, 2052, 2054, 2071, 2073, 2075, Williams Center Conference Room)	No Charge	$52.50/$105	$52.50/$105	$75/$150
Small Meeting Rooms, not smart (2001B, 2001C, 2043)	No Charge	$35/$70	$35/$70	$50/$100
Theater (Standard setup: includes LCD projector/Teacher station and 1 corded microphone)	No Charge	$245/$490	$245/$490	$350/$700
Williams Center Multipurpose Room	No Charge	$420	$420	$600
Founders Terrace	No Charge	N/A	N/A	N/A
Williams Center Kitchen Cleaning Fee	Cleaning Fee: $25 minimum	Cleaning Fee: $25 minimum	Cleaning Fee: $25 minimum	Cleaning Fee: $25 minimum
After Hours Fee (Keep Building Open After Normal Operating Hours)**	$25 / hour	$25 / hour	$25 / hour	$25 / hour

*A deposit of one-half the rental fee and a meeting with a reservation assistant to discuss your event is required no later then 3 weeks prior to the event.
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**Includes one Russell Union staff member for event

Equipment Rental Fees

Equipment	Non-University/Market Rate	University Dept. & Non-Profit Rate (30% Discount)	Student Organizations/SAEM Dept. (60% Discount)
Chairs	No Charge in Building	No Charge in Building	No Charge in Building
Tables – Rectangle and Round	No Charge in Building	No Charge in Building	No Charge in Building
Cocktail Tables – Tall or Short	No Charge in Building	No Charge in Building	No Charge in Building
Linen – Navy Blue Table Skirts	No Charge in Building	No Charge in Building	No Charge in Building
Linen – White Table Cloths	$1.25	$0.88	$0.50
Podium	No Charge in Building	No Charge in Building	No Charge in Building
Stanchions	No Charge in Building	No Charge in Building	No Charge in Building
Easels	No Charge in Building	No Charge in Building	No Charge in Building
Dry Erase Board	No Charge in Building	No Charge in Building	No Charge in Building
Sound – Existing Installed	No Charge	No Charge	No Charge
Microphone – Corded	$10.00	$7.00	$4.00
Microphone – Cordless (Handheld or Lapel)	$20.00	$14.00	$8.00
Portable Sound Device – with Corded Microphone	$50.00	$35.00	$20.00
Projector – Existing Installed	No Charge	No Charge	No Charge
Projector – Portable Small	$25.00	$17.50	$10.00
Projector – Portable Large	$75.00	$52.50	$30.00
Projector Screen – Roll Up	$15.00	$10.50	$6.00
Projector Screen – Rear Projection	$40.00	$28.00	$16.00
Piano – Upright	$20.00	$14.00	$8.00
Piano – Grand	$40.00	$28.00	$16.00
Dance Floor (Small 15′ x 15′)	$75.00	$52.50	$30.00
Dance Floor (Large 21′ x 21′)	$100.00	$70.00	$40.00
Stage Riser (Per 6′ x 8′ Section)*	$20.00	$14.00	$8.00
Spotlight – Per Light	$40.00	$28.00	$16.00
Accent Lighting – Per Light	$25.00	$17.50	$10.00
Gobo Lighting – Per Light**	$40.00	$28.00	$16.00
Outdoor Movie Setup (Including sound and labor)	$750.00	$525.00	$300.00

*Quote for basic stage riser. The type of activity on stage and complexity of set-up could require a different stage riser at an additional cost.

**Customer must provide gobo insert.
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Flat Rates

Equipment
Inflata-Gus (Includes labor, power source must be provided by client)	$150.00/day
After Hours Building Open	$25.00/hour
No Show Fee	$25.00/event
Reset Fee	$25.00 minimum
Van Late Return Fee	$25.00
Student Event Staff	$7.25/hour/person
Student Staff Team lead	$9.00/hour/person
Professional Event Staff***	$20.00/hour/person
Equipment Transportation Off Campus	$0.35/mile
Large Concert or Special Event A/V Production	Based on size and scale of production, venue, staffing, etc. Call for quote.

***Professional staff labor is only charged for non-university events or campus events which require professional staff to work overtime outside normal work week hours.

Vehicle Rental Fees

Equipment	Student Organizations	SAEM Departments	University Departments
15 Passenger Van	$0.25 per mile	No Charge	$0.48 per mile
12 Passenger Van	$0.25 per mile	No Charge	$0.48 per mile
7 Passenger Mini-Van	$0.25 per mile	No Charge	$0.25 per mile
All Vans*	Gas (Full on return)	Gas (Full on return)	Gas (Full on return)
Late Return Fee**	$25.00/day	$25.00/day	$25.00/day

*The van will be full of gas, clean, and in good working order when picked up. To avoid additional charges, return in same condition otherwise you will be billed for cleaning and repairs. Additional fuel will be billed at a rate of $4.00 per gallon.

**Late return fee will be charged if the vehicle is not returned within 2 hours of the scheduled return time.

Last updated: 1/11/2021