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Fees

Facility Use Fees

Rental Fees (Up to 4 Hours / Over 4 Hours)

Room / Space Registered Student Organization and Campus Departments University Related – For Profit Non-Profit* Non-University Group*
Ballroom No Charge $560 $560 $800
Ballroom Section A No Charge $192.50 $192.50 $275
Ballroom Section B No Charge $192.50 $192.50 $275
Ballroom Section C No Charge $192.50 $192.50 $275
Large Smart Meeting Rooms (2041, 2047, 2048, 2080, 2084) No Charge $105/$210 $105/$210 $150/$300
Rotunda and Williams Center Plaza (per table space) No Charge $105 $105 $150
Rotunda Stage No Charge $105 $105 $150
Small Meeting Rooms w/ Webcams (2001B, 2042, 2044, 2052, 2054, 2071, 2073, 2075, Williams Center Conference Room) No Charge $52.50/$105 $52.50/$105 $75/$150
Small Meeting Rooms, not smart (2001C, 2043)** No Charge $35/$70 $35/$70 $50/$100
Theater (Standard setup: includes LCD projector/Teacher station and 1 corded microphone) No Charge $245/$490 $245/$490 $350/$700
Williams Center Multipurpose Room No Charge $420 $420 $600
Founders Terrace No Charge N/A N/A N/A
Williams Center Kitchen Cleaning Fee Cleaning Fee: $25 minimum Cleaning Fee: $25 minimum Cleaning Fee: $25 minimum Cleaning Fee: $25 minimum
After Hours Fee (Keep Building Open After Normal Operating Hours)*** $25 / hour $25 / hour $25 / hour $25 / hour

*A deposit of 50%  of the rental fee is due within 15 days of booking. The remaining 50% balance must be paid at least 15 days prior to the event. If your event is after June 30, deposit should be made July 1 to be eligible for potential refund.

**These meetings DO have projection/presentation capabilities.

***Includes one Russell Union staff member for event.
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Equipment Rental Fees

Equipment Non-University/Market Rate University Dept. & Non-Profit Rate (30% Discount) Student Organizations and Student Affairs (60% Discount)
Chairs No Charge in Building No Charge in Building No Charge in Building
Tables – Rectangle and Round No Charge in Building No Charge in Building No Charge in Building
Cocktail Tables – Tall or Short No Charge in Building No Charge in Building No Charge in Building
Linen – Navy Blue Table Skirts No Charge in Building No Charge in Building No Charge in Building
Linen – White Table Cloths $1.25 $0.88 $0.50
Podium No Charge in Building No Charge in Building No Charge in Building
Stanchions No Charge in Building No Charge in Building No Charge in Building
Easels No Charge in Building No Charge in Building No Charge in Building
Dry Erase Board No Charge in Building No Charge in Building No Charge in Building
Sound – Existing Installed No Charge No Charge No Charge
Microphone – Corded $10.00 $7.00 $4.00
Microphone – Cordless (Handheld or Lapel) $20.00 $14.00 $8.00
Portable Sound Device – with Corded Microphone $50.00 $35.00 $20.00
Projector – Existing Installed No Charge No Charge No Charge
Projector – Portable Small $25.00 $17.50 $10.00
Large Projector $100.00 $70.00 $40.00
Projector Screen – Roll Up $15.00 $10.50 $6.00
Projector Screen – Rear Projection $40.00 $28.00 $16.00
Piano – Upright $20.00 $14.00 $8.00
Piano – Grand $40.00 $28.00 $16.00
Dance Floor (Small 15′ x 15′) $75.00 $52.50 $30.00
Dance Floor (Large 21′ x 21′) $100.00 $70.00 $40.00
Stage Riser (Per 6′ x 8′ Section)* $20.00 $14.00 $8.00
Spotlight (Ballroom or Theater Locations) – Per Light $40.00 $28.00 $16.00
Spotlight (Spaces other than Ballroom or Theater) – Per Light $50.00 $35.00 $20.00
Accent Lighting – Per Light $20.00 $14.00 $8.00
Gobo Lighting – Per Light** $40.00 $28.00 $16.00
Outdoor Movie Setup*** $1097.25 $798.75 $500.25
Livestream Services $50.00 $35.00 $20.00

*Quote for basic stage riser. The type of activity on stage and complexity of set-up could require a different stage riser at an additional cost.

**Customer must provide gobo insert.

***Includes 25′ Truss for Line Array speakers and Screen, 2 Large Subwoofers, Projector, and Labor for Setup and Takedown.

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Flat Rates

Equipment
Inflata-Gus (Includes labor, power source must be provided by client) $150.00/day
After Hours Building Open $25.00/hour
No Show Fee $25.00/event
Reset Fee $25.00 minimum
Van Late Return Fee $25.00
Student Event Staff $7.25/hour/person
Student Staff Team lead $9.00/hour/person
Professional Event Staff*** $20.00/hour/person
Equipment Transportation Off Campus $0.35/mile
Large Concert or Special Event A/V Production Based on size and scale of production, venue, staffing, etc. Call for quote.

***Professional staff labor is only charged for non-university events or campus events which require professional staff to work overtime outside normal work week hours.

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Last updated: 3/25/2022