Fees
Facility Use Fees
Rental Fees (Up to 4 Hours / Over 4 Hours)
| Room / Space | Registered Student Organization and Campus Departments | University Related – For Profit | Non-Profit* | Non-University Group* |
|---|---|---|---|---|
| Ballroom | No Charge | $560 | $560 | $800 |
| Ballroom Section A | No Charge | $192.50 | $192.50 | $275 |
| Ballroom Section B | No Charge | $192.50 | $192.50 | $275 |
| Ballroom Section C | No Charge | $192.50 | $192.50 | $275 |
| Large Smart Meeting Rooms (2041, 2047, 2048, 2080, 2084) | No Charge | $105/$210 | $105/$210 | $150/$300 |
| Rotunda and Williams Center Plaza (per table space) | No Charge | $105 | $105 | $150 |
| Rotunda Stage | No Charge | $105 | $105 | $150 |
| Small Meeting Rooms w/ Webcams (2001B, 2042, 2044, 2052, 2054, 2071, 2073, 2075, Williams Center Conference Room) | No Charge | $52.50/$105 | $52.50/$105 | $75/$150 |
| Small Meeting Rooms, not smart (2001C, 2043)** | No Charge | $35/$70 | $35/$70 | $50/$100 |
| Theater (Standard setup: includes LCD projector/Teacher station and 1 corded microphone) | No Charge | $245/$490 | $245/$490 | $350/$700 |
| Williams Center Multipurpose Room | No Charge | $420 | $420 | $600 |
| Founders Terrace | No Charge | N/A | N/A | N/A |
| Williams Center Kitchen Cleaning Fee | Cleaning Fee: $25 minimum | Cleaning Fee: $25 minimum | Cleaning Fee: $25 minimum | Cleaning Fee: $25 minimum |
| After Hours Fee (Keep Building Open After Normal Operating Hours)*** | $25 / hour | $25 / hour | $25 / hour | $25 / hour |
*A deposit of 50% of the rental fee is due within 15 days of booking. The remaining 50% balance must be paid at least 15 days prior to the event. If your event is after June 30, deposit should be made July 1 to be eligible for potential refund.
**These meetings DO have projection/presentation capabilities.
***Includes one Russell Union staff member for event.
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Equipment Rental Fees
| Equipment | Non-University/Market Rate | University Dept. & Non-Profit Rate (30% Discount) | Student Organizations and Student Affairs (60% Discount) |
|---|---|---|---|
| Chairs | No Charge in Building | No Charge in Building | No Charge in Building |
| Tables – Rectangle and Round | No Charge in Building | No Charge in Building | No Charge in Building |
| Cocktail Tables – Tall or Short | No Charge in Building | No Charge in Building | No Charge in Building |
| Linen – Navy Blue Table Skirts | No Charge in Building | No Charge in Building | No Charge in Building |
| Linen – White Table Cloths | $1.25 | $0.88 | $0.50 |
| Podium | No Charge in Building | No Charge in Building | No Charge in Building |
| Stanchions | No Charge in Building | No Charge in Building | No Charge in Building |
| Easels | No Charge in Building | No Charge in Building | No Charge in Building |
| Dry Erase Board | No Charge in Building | No Charge in Building | No Charge in Building |
| Sound – Existing Installed | No Charge | No Charge | No Charge |
| Microphone – Corded | $10.00 | $7.00 | $4.00 |
| Microphone – Cordless (Handheld or Lapel) | $20.00 | $14.00 | $8.00 |
| Portable Sound Device – with Corded Microphone | $50.00 | $35.00 | $20.00 |
| Projector – Existing Installed | No Charge | No Charge | No Charge |
| Projector – Portable Small | $25.00 | $17.50 | $10.00 |
| Large Projector | $100.00 | $70.00 | $40.00 |
| Projector Screen – Roll Up | $15.00 | $10.50 | $6.00 |
| Projector Screen – Rear Projection | $40.00 | $28.00 | $16.00 |
| Piano – Upright | $20.00 | $14.00 | $8.00 |
| Piano – Grand | $40.00 | $28.00 | $16.00 |
| Dance Floor (Small 15′ x 15′) | $75.00 | $52.50 | $30.00 |
| Dance Floor (Large 21′ x 21′) | $100.00 | $70.00 | $40.00 |
| Stage Riser (Per 6′ x 8′ Section)* | $20.00 | $14.00 | $8.00 |
| Spotlight (Ballroom or Theater Locations) – Per Light | $40.00 | $28.00 | $16.00 |
| Spotlight (Spaces other than Ballroom or Theater) – Per Light | $50.00 | $35.00 | $20.00 |
| Accent Lighting – Per Light | $20.00 | $14.00 | $8.00 |
| Gobo Lighting – Per Light** | $40.00 | $28.00 | $16.00 |
| Outdoor Movie Setup*** | $1097.25 | $798.75 | $500.25 |
| Livestream Services | $50.00 | $35.00 | $20.00 |
*Quote for basic stage riser. The type of activity on stage and complexity of set-up could require a different stage riser at an additional cost.
**Customer must provide gobo insert.
***Includes 25′ Truss for Line Array speakers and Screen, 2 Large Subwoofers, Projector, and Labor for Setup and Takedown.
Flat Rates
| Equipment | |
|---|---|
| Inflata-Gus (Includes labor, power source must be provided by client) | $150.00/day |
| After Hours Building Open | $25.00/hour |
| No Show Fee | $25.00/event |
| Reset Fee | $25.00 minimum |
| Van Late Return Fee | $25.00 |
| Student Event Staff | $7.25/hour/person |
| Student Staff Team lead | $9.00/hour/person |
| Professional Event Staff*** | $20.00/hour/person |
| Equipment Transportation Off Campus | $0.35/mile |
| Large Concert or Special Event A/V Production | Based on size and scale of production, venue, staffing, etc. Call for quote. |
***Professional staff labor is only charged for non-university events or campus events which require professional staff to work overtime outside normal work week hours.
Last updated: 3/25/2022
Student Union Facilities and Event Services
85 Georgia Ave. Statesboro, GA 30458 • PHONE: 912-478-0441 • FAX: 912-478-7359 • union@georgiasouthern.edu
Mailing Address: PO BOX 8066, Statesboro, GA 30460-8066
Normal Operating Hours:
Monday - Friday | 7:30 a.m. - 10:00 p.m.
Saturday | 7:30 a.m. - 10:00 p.m.
Sunday | 1:00 p.m. - 10:00 p.m.
Summer & Winter/Spring Break Operating Hours (applies to Russell Union and Williams Center):
Monday - Friday | 8:00 a.m. - 5:00 p.m.
Saturday | Closed
Sunday | Closed
Reservations Office
Monday - Friday | 8:00 a.m. - 5:00 p.m.
Saturday | Closed
Sunday | Closed
Williams Center
Monday - Friday| 8:00 a.m. - 5:00 p.m.
Saturday | Closed
Sunday | 4:00 p.m. - 9:00 p.m.
An After Hours Fee of $25/hr is charged for any event occurring when the building would otherwise be closed.
Departments Maintain Separate Hours