Military Absences

 

University policy requires all students to attend the first class meeting of all classes for which they are registered. Instructors are required to report attendance for all students registered in their classes. Students who are verified as “Not Attending” the first class meeting of a course for which they are registered will be dropped from the course. This policy applies to all levels of courses and includes on campus, off campus, distance learning, two way interactive video, and internet (online) classes. For online classes, students are usually required to make a discussion posting or send an email to the course instructor on the first day or before the first day of class noting attendance in the class. Instructors are required to report attendance for all students registered in their classes. It is the student’s responsibility to verify course drops and check that fees are adjusted. Students who have verifiable extenuating circumstances which prohibit them from attending the first day of classes must contact their instructor or complete the “First Day Exemption Request” form available online through the student’s MyGeorgiaSouthern account (https://my.georgiasouthern.edu/) to avoid being dropped from the course. In lieu of contacting the instructor or completion of the web form, students may also call (912) 478-5152.

Exemption Request forms are sent via email to both the Office of the Registrar and the instructor. The Office of the Registrar is only able to excuse an absence for the first day of class and only for documented instances related to military duty, court appearances, funerals or health issues such as a doctor’s appointment or surgery. If the absence is for one day and meets the above criteria the Office of the Registrar will approve the absence by holding the seat for the student and notifying the student via email. The instructor will be copied on this email. Student documentation for the absence should be sent to the Office of the Registrar within the first two weeks of class. Requests for attendance exemptions that are not for the reasons specified above will not be approved by the Office of the Registrar. In this situation the student will receive an email notification that the Office of the Registrar is not able to verify their attendance and to contact the instructor directly. The instructor will be copied on this reply email. Only the instructor and/or the Provost can hold seats if the absence is for more than the first day of class. Questions about this process can be directed to the Office of the Registrar at 912-478-5152 or sent via email to attendance@georgiasouthern.edu.

Students whose military obligations require their absence from class for more than the first day may seek an exemption from the class attendance policy. Students requesting an exemption should fax their military orders to the college Associate Dean, along with a request for an exemption prior to the start of the first week of classes. Working with the appropriate college Associate Dean, the student’s instructors are contacted and made aware of the request for an exemption. Instructors will carefully consider all such requests and base their decision upon the course attendance policies and the student’s ability to catch up on missed course materials upon his or her return.  (This paragraph also applies to those students whose military obligations require their absence from class later in the semester).

Last updated: 12/5/2016

Military and Veteran Student Center • Russell Union Second Floor • Phone: (912) 478-3326